10 oz. Grilled NY Strip Steak-With Cajun steak butter, seared sweet potatoes and French green beans

Chicken Roulade-Chicken breast stuffed with house made Italian sausage and topped with tomato ragu, roasted red potatoes and Italian roasted vegetables

Portabella Mushroom Wellington-Portabella mushroom, grilled zucchini, carrots, peppers and onions wrapped in a flaky puff pastry served atop roasted tomato cream sauce

172nd Convention—Ames, IA

Travel Reimbursement Policy: All undergraduate delegates will be reimbursed for travel from their Charge or current residence, whichever is closest to Ames, IA.

Please use this document to book your own travel to the 172nd Convention. Registration and lodging will be taken care of for you. No matter how you travel to Ames you will need to arrive in Ames or Des Moines International Airport at or before 3:00 PM Central time on Thursday August 8, 2019.

Delegates will receive a travel reimbursement form at Convention or shortly after. The form along with the necessary documentation must be returned to the Central Fraternity Office (CFO) no later than September 16th, 2019. Reimbursement checks will be mailed to you after October 15, 2019 as long as your Charge is in good financial standing with the Grand Lodge.

You must provide a copy of your flight itinerary to jlowry@tdx.org no later than June 30th, 2019.

Flying:

Flights must arrive into Des Moines International Airport no later than 3:00 PM on Thursday August 8, 2019. All departure flights must leave no earlier than the morning of Sunday, August 11, 2019.

The arrival time of 3:00 PM on Thursday August 8th will give you enough time to use the provided transportation to the Hotel to be on time for the first Convention event (1st General Business Session at 5:45 PM, dress code is shirt and tie).

Details on airport transportation will be provided closer to the event, it will be provided at no cost for all flying delegates.

You must provide a copy of your itinerary to jlowry@tdx.org no later than June 30th, 2019.

The maximum reimbursement amount per person is determined by a six-week advance ticket purchase, based on the delegate traveling from the closest major airport to the Charge. This does not mean you have to travel from the Charge location to receive reimbursement, but this is the location used to determine the reimbursement limit. The CFO will do a search of flights in mid-June to set the flight reimbursement limits.

The CFO will not provide reimbursement for checked bags or flight change costs.

Ground Transportation:

If your Charge location is approximately a six-hour drive or less from Ames, you will be expected to drive take a train or take a bus (if available).

Bus/Train:

You must arrive no later than 3:00 PM on Thursday August 8, 2019 and depart no earlier than the morning of Sunday, August 11, 2019.

If bus/train travel is available, the maximum reimbursement amount per person is determined by a six-week advance ticket purchase, based on the delegate traveling from the closest terminal to the Charge. This does not mean you have to travel from the Charge location to receive reimbursement, but this is the location used to determine the reimbursement limit. The CFO will do a search of bus tickets in early July to set the reimbursement limits.

You must provide a copy of your bus ticket receipt to the CFO along with the travel reimbursement form.

Driving:

You must arrive no later than 4:00 PM on Thursday August 8, 2019 and depart no earlier than the morning of Sunday, August 11, 2019.

If you choose to drive, the cap for mileage reimbursement is set at the round-trip mileage from your Charge location to Ames, IA.

Mileage is reimbursed at 30 cents per mile. You must provide a map with the number of miles driven (ex. Google Maps or MapQuest) along with the travel reimbursement form.

NOTE: Failure to attend any required events will make you ineligible for travel reimbursement. If you have any questions, please contact John Lowry at jlowry@tdx.org.

ARTICLE IX

Section 11. Any Charge whose undergraduate delegate or delegates fails to attend the Preamble Institute or Convention without prior written consent from the Executive Director shall immediately be subject to the following:

• (a) The Charge shall immediately have its charter suspended as defined by these Bylaws.
• (b) The Charge will be responsible for reimbursing the Grand Lodge for all costs associated with the delegates’ travel and attendance. The attendance costs of Preamble Institute and Convention will be determined by the Executive Director and distributed in writing to the Charge Presidents and registered attendees at least 30 days prior to either event. Travel costs will be determined based on the actual cost spent by the Grand Lodge for the delegate or delegates.
• (c) The charter of the Charge will remain suspended until the Charge has reimbursed the Grand Lodge for all travel and attendance costs.
• (d) In the event that undergraduate delegates of a Charge fail to attend the Convention and Preamble Institute on two out of three consecutive occasions, the Executive Director shall take the necessary actions to request a charter revocation hearing with the Grand Lodge. (Section 11 Added October 15, 2013)